Link Settings

Since all content is shared via a link or URL, you can update its settings, like download permissions, access restrictions, and more

Restrict Access

Depending on your sharing method, click More or Customize Link, then click the Security tab. Click the Security Options dropdown and select:

  • Restrict Who Can View the Asset — Limits access to specific email IDs and/or email domains. Recipients must enter their email to access the content.

Gate the Link

Depending on your sharing method, click More or Customize Link, then click the Security tab. Click the Security Options dropdown and select:

  • Recipient to Enter Their Email ID to View the Asset — Recipients must enter their email to access the content. Select whether to require OTP verification or not

❓ Should I use OTP verification or not?

  • Use with OTP if you want to ensure recipients enter a valid email — note this adds an extra step (entering an one-time code) before they can access the content.
  • Use without OTP if you don't need to verify the email is valid, or want to minimize friction for recipients accessing the content

General Customizations

Depending on your sharing method, click More or Customize Link. Under the General tab, you can update the following settings:

  • Link Name — Helps you identify where a link was shared (e.g. "LinkedIn Post [date]")
  • Share Using — If sharing via a template, sequence, or marketing email, switch to a platform-specific sharing link for the tool you're sharing from for better tracking data
  • On Click — If the content is a file, controls what happens when a recipient clicks the link: view it in a browser tab (with the option to download), or download it automatically
  • Allow Download — If the content is a file, controls whether the file can be downloaded
  • Send Notification — By default, you'll get an email notification each time an external recipient clicks the link (control your email notification preferences in your user profile)
  • Do Not Track — Disables engagement tracking (not recommended)
  • Link Title — By default, the content's title is visible to external recipients; update it here if needed

Editing & Disabling Links

You can edit or disable a link even after it's shared from the following:

💡 Most users can only edit or disable links they've shared. Admins can edit or disable any link regardless of who shared it.

Default Settings (Admin only)

Admins can set a content's default link settings and restrict users from making further customizations.

⚠️ Changes to a content's default settings only applies to future shares. To update a previously shared link, you must edit it individually from My Stuff > My Links tab or Content Insights > Links tab.

Questions? Reach out to our support team anytime at help@enablix.com — we're happy to help!

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