Sharing Content Using Outlook

Enablix users can share content from Outlook using the Enablix Outlook Add-On. With the add-on, a user can access Enablix content for external and internal sharing inside the Outlook desktop and web application. 

To use Outlook Add-On to share content, you should first install it. You can refer to Adding Enablix Outlook Add-On article. This article assumes you have already installed the Enablix Outlook Add-On.

In This Article

Access Outlook Add-On

The Enablix Outlook Add-On is available in the Outlook compose message window. 

Outlook Web App

Outlook Desktop App

Enablix allows users to create their own content links for different assets. You can access these links from the add-on and insert them in your emails to share externally. 

  • You can only access content links that you have created in Enablix. You cannot access default links through this flow. 
  • If you enter the recipient email address before inserting the link, the link will track the recipient. This will help you identify who clicked on the link and when.

You can search Enablix content assets and insert any of the links for that asset in your email for external or internal sharing. 

Browse Content Assets

You can also browse Enablix content types or categories/labels to find content assets that you want to share externally or internally. 

Browse Assets By Content Types

Browse Assets by Categories and Labels

When you find a content asset, you have different link options. The screenshot below shows how a user can, 

  • Insert an Internal Link for an asset for sharing internally with colleagues
  • Insert a Default Link to an asset
  • Insert a custom link that the user has created for that asset

Please note that internal links are gated URLs that require Enablix portal access. These are different from content links (discussed above) where content links do not require Enablix account to access the content. 

If marketing has restricted assets for internal use only, then you will not see any asset links. You will only have an option to use the Internal Link. 

Universal Add-on Actions

The add-on supports universal actions in its home menu. From this menu you can, 

  • Open Enablix application in a separate browser window
  • Access account page to sign out and disconnect the add-on from your Enablix account
  • Open Enablix help in a separate browser window

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